Speed up your email, contacts, and calendar tasks with the help of keyboard shortcuts in Microsoft Outlook for Windows or macOS. Credit: Microsoft Outlook’s Ribbon interface is great for finding everything you might ever want to do in the email, contacts, and calendaring program — particularly things you don’t do frequently, like using the mail merge feature. But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to create an email message or a meeting, or switch to the calendar? There are keyboard shortcuts to accomplish a vast array of tasks in the Outlook desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.) We’ve listed the shortcuts we’ve found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of Outlook. For even more shortcuts, see Microsoft’s Office site. Note: On Macs, the ⌘ key is the same as the Command or Cmd key. Useful Outlook keyboard shortcuts Looking for more help with Outlook for Windows? If you have Microsoft 365 or Office 365 subscription, see “Outlook for Microsoft 365 cheat sheet.” If you have a non-subscription version of Office, see “Outlook 2016 and 2019 cheat sheet.” We’ve also got tips and cheat sheets for an array of Microsoft products, including older versions of Office. Related content reviews Chrome vs. Edge: Which browser is better for business? With web apps the new normal, the humble web browser powers the business world like never before. We take a deep dive into the two leading desktop browsers. By Preston Gralla May 20, 2024 37 mins Chrome Microsoft Edge Browsers opinion AI glasses + multimodal AI = a massive new industry New tech demos last week by OpenAI and Google show why smart glasses are the perfect platform for AI chatbots. By Mike Elgan May 20, 2024 7 mins Google Generative AI Computers and Peripherals analysis With three zero-days, it’s a patch-now Patch Tuesday for May This is one of those months where it’s important to roll out Microsoft’s latest round of fixes as soon as you can. By Greg Lambert May 17, 2024 9 mins Microsoft Windows 10 Windows Security opinion Review: The M4 iPad Pro — an amazing AI PC Light, thin, and indiscreetly powerful, Apple's new iPad Pro will be seen as more than just a tablet once Apple introduces genAI in iPadOS. By Jonny Evans May 17, 2024 11 mins iPad Apple iOS Podcasts Videos Resources Events SUBSCRIBE TO OUR NEWSLETTER From our editors straight to your inbox Get started by entering your email address below. Please enter a valid email address Subscribe