Speed up your email, contacts, and calendar tasks with the help of keyboard shortcuts in Microsoft Outlook for Windows or macOS. Credit: Microsoft Outlook’s Ribbon interface is great for finding everything you might ever want to do in the email, contacts, and calendaring program — particularly things you don’t do frequently, like using the mail merge feature. But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to create an email message or a meeting, or switch to the calendar? There are keyboard shortcuts to accomplish a vast array of tasks in the Outlook desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.) We’ve listed the shortcuts we’ve found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of Outlook. For even more shortcuts, see Microsoft’s Office site. Note: On Macs, the ⌘ key is the same as the Command or Cmd key. Useful Outlook keyboard shortcuts Looking for more help with Outlook for Windows? If you have Microsoft 365 or Office 365 subscription, see “Outlook for Microsoft 365 cheat sheet.” If you have a non-subscription version of Office, see “Outlook 2016 and 2019 cheat sheet.” We’ve also got tips and cheat sheets for an array of Microsoft products, including older versions of Office. Related content feature The mobile, distributed, future of work Michael Covington, Jamf's vice president for product strategy, has some thoughts on the complex changing workplace. By Jonny Evans May 16, 2024 8 mins iMac Remote Work Apple news analysis The brilliant Android breakthrough you didn’t hear about at Google I/O This Android innovation has nothing to do with Android 15, Gemini, or anything connected to AI. But it may be the most exciting and potential-packed news coming out of Google all week. By JR Raphael May 16, 2024 10 mins Chromebooks Laptops Google news Visa leverages AI to help retailers access more customer data Payment tokenization removed customers’ personal information from the payment data flow; now Visa is asking them to put it back in. By Prasanth Aby Thomas May 16, 2024 3 mins Payment Systems Data Privacy Generative AI feature Windows 11 Insider Previews: What’s in the latest build? Get the latest info on new preview builds of Windows 11 as they roll out to Windows Insiders. Now updated for Build 26217 for the Canary Channel, released on May 15, 2024. By Preston Gralla May 15, 2024 256 mins Small and Medium Business Microsoft Windows 11 Podcasts Videos Resources Events SUBSCRIBE TO OUR NEWSLETTER From our editors straight to your inbox Get started by entering your email address below. Please enter a valid email address Subscribe